Huron Hockey and Skating Association

HURON HOCKEY AND SKATING ASSOCIATION
BY-LAWS
Adopted March 16, 1994
as amended August 30, 2001

Article I. NAME

The name of this organization shall be Huron Hockey and Skating Association, hereinafter referred to as HHSA.

Article II. PURPOSE

The purpose of this organization shall be:

  1. To provide youth participants with a non-profit hockey program that will develop:
    a. physical capability
    b. teamwork
    c. sportsmanship
    d. friendly and enjoyable competition
  2. To educate youth participants, coaches, and referees in the sport of hockey.
  3. To foster and perpetuate the growth of hockey and skating in our area through cooperation with the local school systems and/or interested organizations.
  4. To help develop and manage an indoor skating facility in losco County.

Article III. MEMBERSHIP

  1. There shall be two (2) categories of membership: General and Participating.
  2. All persons able to meet one or more of the following qualifications shall be deemed to be General Members of this organization.
    a. Parent or guardian of a player registered with HHSA, including figure skating, developmental and youth hockey programs b. All duly elected and appointed members of the Board of Directors. c. All coaches and standing committee chairpersons involved in youth programs.
  3. Participating Membership is open to all youth registered in HHSA, including figure skating, developmental and youth hockey programs.
  4. All members will uphold the By-laws.
  5. Participating members, and any individuals using HHSA facilities, agree to play by the rules as determined by HHSA and the code of conduct as established by USA Hockey.
  6. The Board of Directors will establish a policy manual setting forth procedures for resolving disputes by, with, or between members or other individuals using HHSA facilities, as well as acceptable use policies.

Article IV. BOARD OF DIRECTORS

  1. The governing body of this organization shall be known as its Board of Directors, hereinafter referred to as the Board
  2. The Board shall consist of six (6) persons who shall also be General Members of HHSA.
  3. The term of a member of the Board of Directors shall be three (3) years. (Transition rule: For each of the next three years, two director positions shall be selected by the President from the director positions currently existing for election to three year terms.)
  4. The Board of Directors shall select from its membership an Executive Committee. The Executive Committee positions on the Board shall be:
    a. President
    b. Vice-President
    c. Secretary
    d. Treasurer
  5. The Board will be in charge of conducting the business and affairs of HHSA and controlling its property.
  6. Vacancies on the Board due to expiring terms shall be filled at the annual General Membership meeting by a vote of the members present according to the rules of voting.
  7. Each member of the Executive Committee is selected for a one-year term. Members may be selected for the same or a different Office the following or any other year.
  8. Any Executive Committee member may also serve as Chairperson of a standing committee.
  9. The Board shall have jurisdiction in settling disputes over interpretation of the By-laws.
  10. In the event of a tie vote of the Board, the President shall cast the deciding vote.

Article V. DUTIES OF THE OFFICERS OF THE BOARD

  1. The President shall:
    a. Prepare agenda and preside at all Board meetings and other appropriate functions.
    b. See that the By-laws of this organization and such operating procedures that the General Membership may adopt from time to time are upheld.
    c. Set short-term and long-term goals for this organization with the Board's input and approval.
    d. Call special meetings of the Board.
    e. Be receptive to concerns and comments from membership and present them to the Board
  2. The Vice-President shall:
    a. Assume the duties of the President in case of his/her temporary absence.
    b. Head committee to oversee registration.
    c. Be receptive to concerns and comments from membership and present them to the Board.
  3. The Secretary shall:
    a. Record minutes of all meetings.
    b. Conduct correspondence and maintain a file of all correspondence received.
    c. Furnish membership with necessary publications, e.g. minutes, forms, handbooks, etc.
    d. Compile rosters of Board of Directors, General Membership, Participating Membership, and teams.
    e. Notify Board members of dates of all meetings.
    f. Notify General Membership of special or annual meetings.
    g. Confirm availability of meeting location.
    h. Prepare any election ballots and confirm each nominee's willingness to serve.
    i. Be receptive to concerns and comments from membership and present them to the Board.
  4. The Treasurer shall:
    a. Receive all funds for deposit in appropriate bank accounts.
    b. Disburse funds for Board approved expenditures.
    c. Maintain accurate accounting records.
    d. Submit a current financial report at each Board meeting.
    e. Submit a written financial summary of the year's business at annual General Membership meeting.
    f. Submit books to an audit at the end of his/her term.
    g. Be receptive to concerns and comments from membership and present them to the Board.

Article VI. STANDING COMMITTEES

  1. The following is a list of Standing Committees of HHSA
    a. Coaching
    b. Refereeing
    c. Rink
    d. Fund Raising
  2. The Chairpersons of all standing committees will be appointed by the President with the approval of the Board for a one (1) year term.
  3. If necessary, the President may set up additional standing committees. The President would then appoint a Chairperson with the approval of the Board. This committee could become permanent by amending the By-laws at the next annual meeting.
  4. Duties of Chairpersons of Standing Committees.
    a. The Head Coach shall:
    i. Be responsible for recruitment and training of coaches.
    ii. Be a liaison between the coaches and Board.
    iii. Oversee player draft.
    iv. Make up schedule for games and practices.
    v. Be receptive to concerns and comments from membership and present them to the Board.
    b. The Head Referee shall:
    i. Be responsible for the recruitment and training of referees.
    ii. Prepare a referee assignment schedule.
    iii. Arrange for all necessary off ice officials.
    iv. Record statistics for league and submit game results to newspaper.
    v. Be responsible for maintaining records of injuries during games and practices for insurance purposes.
    vi. Be receptive to concerns and comments from membership and present them to the Board.
    c. The Rink Committee Chairperson shall:
    i. Be responsible for recruiting committee members.
    ii. Oversee plan to develop an indoor skating facility.
    iii. Manage the rink operation.
    iv. Be receptive to concerns and comments from membership and present them to the Board.
    d. The Fund Raising Chairperson shall:
    i. Recruit volunteers for his/her committee.
    ii. Make recommendations to the Board regarding means of funding the budget.
    iii. Oversee fund raising projects approved by the Board.
    iv. Be receptive to concerns and comments from membership and present them to the Board.

Article VII. NOMINATIONS

  1. Nominations for members of the Board must be submitted in writing to any Board member, at least seven days in advance of the General Membership Meeting. All nominations must be seconded.

Article VIII. VOTING RULES

  1. General Membership meetings:
    a. General Members are entitled to one (1) vote on any question or issue at any General Membership meeting
    b. Nine (9) members with at least four (4) of them being Board members shall constitute a quorum for the transaction of business
    c. Except as otherwise provided by these By-laws, all matters voted on by the General Members at any meeting shall be decided by a vote of the majority of the General Members present.
    d. At any meeting the General Members my vote or participate only in person. Voting by proxy shall not be permitted
  2. Board meetings:
    a. All members of the Board are entitled to one (1) vote on any question or issue at any Board meeting.
    b. Four (4) members shall constitute a quorum for the transaction of business.
    c. If less than four (4) members are present, the members may adjourn and hold another meeting, without further notice, when a quorum may be secured.
    d. In urgent circumstances, the President may poll Board members personally or by telephone and a vote of the majority of the Board, so obtained, shall be the valid act of the Board and recorded at the next Board meeting.
    e. Except as otherwise provided by these By-laws, all matters voted on by the Board at any meeting shall be decided by a vote of the majority of the members present (provided there is a quorum).
    f. At any meeting the Board members may vote or participate in person only. Voting by proxy is not permitted.

Article IX. MEETINGS

  1. An annual meeting of the General Membership shall be scheduled in the month of April with seven (7) days written notice.
  2. If, for any reason, the election of the Board cannot be held on this date, the Board shall hold a special meeting of the General Membership as soon thereafter as is convenient, with the same seven (7) days notice.
  3. Special meetings of the General Membership may be scheduled, when necessary, upon seven (7) days written notice.
  4. A special meeting may be called by the President, (4) or more Board members, or at the request of ten (10) percent or more of the General Membership.
  5. Meetings of the Board shall be held monthly at a regular day determined by each year's Board
  6. Notice of General and Special meetings will be given stating the place, date, and time of the meeting. In the case of a Special meeting, or when required by these By-laws, the purpose or purposes of the meeting will be stated.

Article X. RESIGNATION AND REMOVAL

  1. Any Officer or Board Member may resign at any time by giving written notice to the Board. Such resignation shall be effective upon its receipt by the Board or at a time specified in the letter of resignation.
  2. Any Officer or Board Member who fails to attend four (4) consecutive meetings, without being excused for good cause, shall be deemed to have resigned. Such resignation shall be confirmed by a majority vote of the Board and written notification of same shall be given to said Officer or Board Member.
  3. Any Officer or Board member may be removed from his/her position if the Board feels their conduct is of a detrimental nature. This will be authorized by an affirmative vote of two-thirds (2/3) of all Boar members. Those members not present will be polled individually.

Article XI. VACANCIES

  1. Any vacancy, however caused, occurring in the Board may be filled by a majority vote of the remaining Board members.
  2. Each Board Member so elected shall hold office for the unexpired term of his/her predecessor.
  3. Following an appointment to fill any board position, the Board may, by majority vote, decide to immediately reassign any or all Board positions.

Article XII. COMPENSATION

  1. Board members shall receive no compensation for their services, but may be reimbursed for any expenses incurred by them and approved by the Board
  2. If, however, the Board decides to provide compensation for some service (e.g.. refereeing), nothing herein contained shall be construed as precluding any Officer or Board Member from such compensation

Article XIII AMENDMENTS

  1. Proposed amendments to these By-laws shall be submitted in writing to the Secretary at any regular Board meeting. Said amendment shall be read at that meeting and open for discussion. At the next General or Special membership meeting, discussion and a vote shall be taken on the proposed amendment.
  2. The Secretary shall notify the General Membership at least seven (7) days in advance of the upcoming vote on an amendment to the By-laws and the nature of the proposed amendment.
  3. A two-thirds (2/3) vote in favor of the amendment by the members of the General membership present shall be required to incorporate any amendment.

Article XIV. DISSOLUTION

  1. This organization reserves the right to dissolve at any time upon the vote of three-fourths (3/4) of the current General Membership. Members not present at a General or Special meeting called for this purpose may be polled individually.
  2. Upon dissolution, any remaining assets, after payment of expenses, shall be directed to a local, nonprofit organization that has as one of its goals the promotion of hockey or skating in our area.